LINC A Shared ILS

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LINC -- A Shared ILS

• System President and Directors Meeting
• September 22, 2004
• Jan Ison

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LINC

• Background
• Shared Services
• Collaboration
• Results
• Whats Next

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The Background

• 1978 -- LTLS Board voted to automate the
  circulation for the LTLS collection
• 1979 -- LTLS Board voted to allow member
  libraries to participate in the circulation
  system to create an online union catalog
• 1980 -- Grant received to automate 8 libraries
  Lakeland College Library -- a multitype
  consortium from the beginning
• Georgetown Public (Currently serves 3700
  people with a 37,000 budget)
• 1981 -- Grant to automate 2nd group of 8 libraries

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The Background

• 1984 -- Grant for 5 libraries to utilize
  microcomputers to circulate via batch process
• 1989 -- Libraries voted to store full Marc
  records
• 1991 -- Libraries voted to use OCLC as the sole
  source for new bibliographic records (The First)
• 1991 -- Grant to convert bibliographic records to
  MARC
• 1992-- LTLS Cataloging Center founded to serve
  libraries that could not meet the cataloging
  criteria
• 1992 1993 -- Changed vendors

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The Background

• 1993 -- New hardware/software
• 1994 -- Began patron initiated ILL for all
  libraries and was the first multitype library
  system to provide the service (The First)
• 1994 -- Implemented a gateway module to be the
  first system to provide FirstSearch through the
  online catalog (The First)
• 1999 -- Libraries voted to implement Authority
  Control on the database (The First)
• 1999 -- Our first web catalog
• 2004 -- Implemented Client Server Software

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Why A Shared System?

• To make every librarys collection available to
  the users of every other library, enhancing the
  sharing of library resources and extending the
  scope of materials available far beyond those
  owned by the local libraries
• LINC enables
• Automation of local library procedures
• Expansion of local patron services
• Cooperation in resource sharing
• Sharing the cost of an ILS

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Collaboration Matters

• Principles of Cooperation
• Roles and responsibilities defined
• Key Agreements
• Bibliographic data
• Resource sharing
• Costs
• Governance Structure

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Shared LINC Services

• Resource Sharing
• Library Catalog
• Circulation
• Community Resources
• Cataloging
• Serials
• Acquisitions

• Reserve Room
• Homebound
• Technology
• Administration
• Security
• Inventory
• Backup Circulation

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Central Services

• Technical Support
• Operations Management
• Planning and Development
• Consortium Management (Governance)
• Contract Negotiation and Management
• Cataloging Center
• Authority Control -- Library Technologies Inc.
• PAC Look and Feel
• Training

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New Additions

• Syndetics -- enriched content for the librarys
  OPAC
• Web Reporter -- web based statistical access to
  library data
• WebFeat -- a meta search engine to search
  multiple resources at the same time

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OCLC Sole Source for Bibliographic Records

• 1989 Libraries agreed to have a MARC database
• A year of research and discussion
• 1991 -- Libraries voted to use OCLC as sole
  source for cataloging records (Key reason was the
  ability to avoid duplicate bib records)
• Only allow qualified libraries to enter new
  records--via OCLC (4 libraries)

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How are Costs Shared?

• LINC Central Site
• Access Points
• Circulation
• Holdings
• Cataloging Center
• Percentage of all libraries materials budgets
  less periodicals
• Authority Control
• Same as Central Site
• Web Resources
• Divided Equally

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LINC Shared Cost History
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Cataloging Center Shared Costs
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How Much Do Individual Libraries Pay

• 810 Annually -- .23 (LINC, Cataloging Center,
  Authority Control, Web Resources)
• 43,177 --12.35 for LINC, Authority Control, Web
  Resources
• A bargain

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Growth of OnLine Libraries

• LSCA
• Live and Learn Automation Grants
• Local Funding

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Why the tremendous Growth?

• In the past -- the single biggest factor --
  Grants
• Live and Learn Automation Grants
• Only 10,000 per library but the amount was a
  major incentive
• Growth now -- slower -- but libraries want to
  participate
• 3 libraries currently are doing this on their own
  Ogden Rose Public Library 29,000 serving 743
• Saint Thomas More HS (a donation made this
  possible)
• Krannert Art Museum Library

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LINC Members by Type

• Academic -- 2 Libraries
• Public -- 36 Libraries
• School -- 48 Libraries
• Special -- 4 Libraries

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LINC by the Numbers

• Total Circulation -- 3,878,948
• Holds Placed in the library -- 293,945
• Remote Holds -- 217,130
• Bibliographic Records -- 665,648
• Holdings -- 1,977,060
• Patrons -- 213,795
• LINC Scheduled Hours Annually 8756
• LINC Hours Available -- 8177 (includes time not
  available during migration)
• Training -- 82 Classes 650 participants over
  2500 contact hours

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The Use
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Remote use of LINC
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What does it look like now?

• The LINC Catalog
• The Kids Catalog
• WebReporter
• WebFeat

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The Future

• More content
• More linking to other resources
• Utilizing commercial search engines to get to
  library content -- Google, Yahoo Search
• Digitization
• MORE MEMBERS

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Contact

• Jan Ison (jison_at_lincolntrail.info
• Pat Boze (pboze_at_lincolntrail.info