Advanced MSPowerPoint 2003

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Advanced MS-PowerPoint 2003

• Online Workshop Handouts
• http//www.mxcc.commnet.edu/workshops

Distance Learning mxccedtech_at_gmail.com (860)343
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College Visit http//www.mxcc.commnet.edu/distance
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Advanced PowerPoint 2003

• Review PowerPoint basic features
• Windows and view options (Quick Source, page 1
  and page 2)
• Advanced features
• Import images from Online Clipart Gallery
• Modify images
• Transitions and customize transitions-among
  slides
• Animations and customize animations-text and
  images
• Table
• Hypertext
• Drawing tools
• Organization charts
• Action buttons
• Convert a PowerPoint file to web pages.
• Import a MS Word file to PowerPoint

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Steps of Making a PowerPoint Presentation

• Create a background and text boxes with
• A template
• A modified template
• A customized template
• Create slides with text, graphics and save the
  presentation
• Add additional features to slides
• Set up action buttons or text links to a slide or
  a web site.
• Add date, slide number, or foot notes to all
  slides.
• Set up transitions between slides.
• Set up effects for showing text in a slide.
• Set up a way of showing a slide show,
  automatically or manually changing a slide .

4
Create a New Presentation with a Modified Template

• File-new- Click From design template link on the
  right side of the window-select a template-select
  a layout
• Modify the template
• View-Master-Slide Master
• Insert a clip art with (a photo can be used
  as background)
• Insert an image file with (e.g. college
  logo)
• Create a word art from the drawing toolbar.
• Reformat the text with formatting tools
• You must highlight the text before reformatting
• Go back to normal view by clicking

5
Presentation Title and Subtitle

• You see the first slide of your presentation with
  the title and subtitle box.
• Click the title box and type the title.
• Click the subtitle box and type the subtitle.
• Move the text box by dragging a border.
• Resize the text box by dragging the corner or
  middle point of a border.

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Create a New Slide with Text

• Click the New Slide icon on the formatting tool
  bar.
• Click the title box and type the slide title.
• Click the subtitle box and type the first line.
• Hit enter key to start the next line.
• Use Tab to indent the line to the right. Type
  text.
• Hit enter key to start the next line.
• Use ShiftTab to indent to the left and type the
  third line. Hit enter key.

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Insert a Clip Art from Clip Gallery On-line

• Insert-Picture-Clip Art
• Select from the bottom
  of the clip art pane.
• The Microsoft Clip Gallery site will open with
  Internet Explorer
• Look for a picture, you may
• Type a keyword and click go button. You may
  select a search result as animation for
  animated picture.

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Download an Image from Clip Gallery

• Check the underneath the image you would
  like to download.
• Click the download button.
• Click the download button and Open button.
• Right-click the image and select Copy.
• Go back to the PowerPoint window and click Paste
  icon.

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Modify the Image

• View-Toolbars-Picture, this will show the Picture
  Toolbar
• Select the image.
• Use to adjust the contrast.
• Use to adjust the brightness.
• Use to crop the image.
• Click , draw the area you want to crop on the
  image, click again.
• You can only re-color the images in Clip Art
  type.
• You can only adjust the brightness and contrast
  of an image in Photograph type.

10
Recolor the Image

• Select the image, click on , select different
  colors in the New column.

11
Group Images

• When you have more than one images in a slide,
  you may group them into one image.
• Insert another image.
• Select the first image.
• Press Shift and select the second image.
• Go to Draw at the bottom left corner.
• Select Group

12
Change Image Order

• An image or a text box is placed in a layer.
  Sometimes an image covers up the text box. You
  can place the image behind the text box.
• Select the image
• Pull down the arrow next to the Draw at the
  bottom left corner.
• Select Order and select send to Back.

13
Add a Transition Among Slides

• Go to view - slide sorter
• Click Transition button on the upper right
  corner.
• Select a transition.
• Select a speed.
• Click Apply to All Slides button.

14
Customize a Slide Transition

• You may set up the transition speed for the
  selected slides in the Slide Sorter view
• Select the slides you want to modify the
  transition (ctrlselect for multiple slides).
• Go to Slide Show menu and select Slide
  Transition.
• Select a speed.
• Click Play to see the change made.

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Add Text Animation

• This adds animated texts-show text line by line.
• In the Slide Sorter view
• Select slides you want to have text animation.
• For multiple slide you can press ctrl key when
  selects more slides.
• Go to Slide Show menu and select Animation
  Schemes.
• Select an animation.

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Image Animation, Reorder Animation

• In Normal View, select the slide with images, go
  to Slide Show and select Custom Animation
• Select the image you want to appear animated.
• Click Add Effect down arrow.
• Click Entrance and select an effect.
• Select After Previous in Start.
• Select From Left in Direction
• Select Medium Speed.
• Select the second image and repeat the same step.
• Reorder
• Select an image or a text item.
• Click or
• Preview
• Click Play or Slide Show button to preview the
  animations.

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Show a Presentation

• Set up a way of showing a slide.
• Show a presentation with mouse-clicking or arrow
  keys
• If you want to show a presentation in this way,
  you directly click on the .
• Show a presentation with automatic loops.
• Slide Show-Set up show-select
  and
• Slide Show-Rehearse Timings
• Click the mouse to time the advancement of all
  slides.
• Click Yes.
• Click on to show the automatic presentation.
• Before you show the presentation, you click on
  the first slide on the outline window to set up
  the beginning slide for the presentation .

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Set Up Timing for Slides

• Select a slide in Normal View.
• Select Slide Transitions from Slide Show menu.
• In Advance Slide, check Automatically after and
  select a time (second).
• The length of timing may be applied to all slide
  by clicking Apply to All Slides.

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Change Bullets for All Slides

• Go to View, select Master and Slide Master.
• Select the bulleted text box
• Format-Bullets and Numbering
• Select a color
• Select Customize-select a symbol. Click OK
  button.

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Change Template and Layout

• Change a template
• Click Design icon on the formatting tool bar.
• Select a design template from the Task Pane
  window.
• Change the layout of a slide
• In the Normal View, select a slide.
• Select Slide Layout from the Task Pane selection
  menu.
• Or go to Format, select Slide Layout.
• Select Slide Layout
• Select a layout.

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Color Scheme for a Template

• When you use a template, you may change the color
  scheme for the same template.
• In the Design Template Task Pane
• Select Color Schemes. You will see a group of
  color schemes listed.
• Select a color scheme

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Change the Background Color

• Format-Background
• Select fill effects
• Select a different color and style. Click OK.
• Click Apply to All or Apply

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Add a Background to a Slide

• Draw a background.
• Go to the slide, select tool in the
  drawing tool bar.
• Draw a large rectangle. Drag one of the four
  corner box to enlarge the box as the same size as
  the slide.
• Color the rectangle
• Press the arrow down till the color template
  shows.
• Select a color
• Select Fill Effects
• Select Texture tab and a texture. Click OK.
• Select two colors and a style, click OK.
• Go to Draw in the drawing tool bar, select Order,
  select Send to Back.

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Add a Clip Art Image as Background

• Insert-Picture-Clip Art
• Type a keyword in search box
• Click go button.
• Select a photo from the Results window to put it
  in the slide
• Enlarge the photo till it is the same size as the
  slide.
• Go to Draw at the left bottom.
• Select Order
• Select Send to Back
• You may need to change the text color.
• Highlight the text
• Click text color

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Reorganize the Order of Slides

• In the slide sorter view
• Drag the slide and drop it to another place.
• If you reorder a group of slide, you use ctrl
  to select slides you need. Then drag the
  selected group and drop it to another place.

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Copy and Paste a Slide

• You can duplicate a slide in the same file.
• In Slide Sorter view or Normal View
• Select the slide and click from the
  standard tool bar
• Click where you want to paste this slide and
  click
• You can use the same way to copy a slide from
  another file to the current file.

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Insert a Slide from Another Presentation

• To use a slide from another file
• Insert-Slides from File, click Find
  Presentation tab.
• Click Browse button to locate the file.
  Double-click the file to open.
• Select the slide, click OK.

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Add Date and Number on the Slide Show

• View - Header and Footer
• In Slide Tab Check Update Automatically, click
  Apply to All.
• In Notes and Handout Tab Check Update
  Automatically, click Apply to All.

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Create and Modify a Table

• Create a table
• You may delete the text box before adding a
  table.
• Select the text box and click Delete key.
• Select the table icon from the standard tool bar.
  
• Select a certain number of columns and rows.
• Type information in table cells.
• Modify a table
• Use the table tools to modify the table.

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PowerPoint Drawing Tools

• Drawing tools-bottom of the window
• You may draw a Word Art in the Slide Master view.
• AutoShapes-select a shape, draw a shape
• Fill Color-select a color for the shape
• Insert WordArt-select a word art-type text
• Format word art-select a color
• Text box-type in text

Fill or line color
Change the size of the shape
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Create an Organization Chart

• Click the Diagram icon from the Drawing
  toolbar.
• Select the organization diagram and click OK.
• Type text in the chart boxes.
• Add a chart box
• Select the box
• Go to Insert Shape from the Organization Chart
  toolbar.
• Select a shape Subordinate, Coworker, Assistant.
• Change box color
• Select a box
• Use the fill color or line color from the drawing
  tool bar to change the box color or the line
  color

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Hyperlink to a Web Site

• A text can be converted to hypertext linking to a
  web site, a slide, or an email window
• Highlight the text, click , type in the
  web site address. Click OK.

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Hyperlink to a Slide

• Highlight the text, click , select
  , select the slide to which you want the
  text linked, click OK.

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Hyperlink to Email

• Highlight the text, click , select
  , type the email address, click OK.

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Action Button to a Slide

• Action button is a clickable button to lead you
  to another slide or to a web site.

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Action Button to a Web Site

• Slide Show-Action Button-select a button, draw
  the button.
• Select URL, Type the web site address
• http//www.commnet.edu. Click OK to close two
  windows.

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Hide a Slide

• Go to Slide Sorter View
• Select the slide you want to hide during your
  presentation.
• Go to Slide Show and select Hide Slide icon.
• To show the slide again, select the slide and
  click Hide Slide icon.

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Create a Summary Slide

• You can create a summary slide containing
  bulleted titles from selected slides
• Go to Slide Sorter View
• Select slides
• Click a slide
• Hold the Ctrl key and select other slides.
• Click Summary Slide icon at the upper
  right corner
• The summary slide will be inserted before slide
  2
• You may change the order of the summary slide by
  dragging it.
• This practice can be done in a previous practice
  slide or slide presentation.

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Create a Mini Slide Show

• You can select some of slides from your
  presentation to create a mini slide show .
• Slide Show-select Custom Shows
• Select New button. Type a name as mini show.
• Select a slide on the left window, click Add
  to bring it to the right window. Repeat the same
  step to bring other slides.
• Click OK.
• Click Show button to show the mini presentation.

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Keep Fonts in a Different Computer

• Sometimes when you show a PowerPoint presentation
  in a different computer, the fonts may have
  changed.
• To keep the same fonts on any computer
• File-save as
• Press Tool and select Save Options. Check
  Embeded True Type Fonts. Check Embeded
  Character in use Only. Click OK.

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Export a PowerPoint File to a Word File

• You can convert a PowerPoint presentation to a
  word file
• Go to File, select Send to , select
• Select a type of word file and click OK
• The PowerPoint file will be converted to a
  selected word file. Save the file as
  practice2.

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Convert a Presentation to Web Pages

• File-Save as Web Pages
• Click Change Title button. Type the title you
  want for the web page.
• Click OK. Click save.

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Preview the Web Page with Internet Explorer

• Double-click Internet Explorer icon on the
  desktop.
• Go to File and select Open
• Click Browse button. Locate your folder in My
  Documents.
• Double-click the file named ncaawomen.
• Click OK.

Slide Titles
Slide Show
Expend/Collapse Outline
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Import a Word File to PowerPoint

• Click and locate the folder from which the
  word file is saved.
• Select All Files in the file types of box.
• Select the file slide
• Click
• A blank presentation will be created.

45
Change the Text Level

• You may need to change the text level to embed
  text to a specific slide.
• Click Outline tab in the Normal View.
• Select the slide with the text you want to embed.
• Click Tab key to bring it to the slide.