PERSONAL PROPERTY UPDATE

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SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND (SDDC)
PERSONAL PROPERTY UPDATE
MS. GAIL COLLIER OPERATIONS AND ANALYSIS
BRANCH HONOLULU, HAWAII 25-26 JANUARY 2005
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AGENDA

• INTERNATIONAL RATE SOLICITATION
• VOLUME MOVES
• ONE TIME ONLY (OTO)
• CARRIER APPROVALS

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INTERNATIONAL PERSONAL PROPERTY PROGRAM (ITGBL)

• CONSISTS OF
• INTERNATIONAL THROUGH GOVERNMENT
• BILL OF LADING (ITGBL)
• DIRECT PROCUREMENT METHOD (DPM)
• COMMERICAL AIR
• SPECIAL SOLICITATION
• VOLUME MOVE
• ONE TIME ONLY (OTO) PROGRAM

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ITGBL PROGRAM

• OVERVIEW
• RATES SOLICITED SEMI-ANNUALLY
• BETWEEN CONUS AND OVERSEAS
• LOCATIONS
• RATE CYCLES BEGIN 1 APRIL (IS) AND
• 1 OCTOBER (IW)
• SINGLE FACTOR RATES SUBMITTED FOR
• HHG AND UB (CODES 3,4,5,T,7,8 AND J)

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ITGBL PROGRAM

• LOI VERIFICATION
• PROCESSED SEMI-ANNUALLY
• MUST BE SUBMITTED NLT SUSPENSE DATE
• ACCURATE RESPONSES REQUIRED

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INTERNATIONAL VOLUME MOVE

• MOVEMENT FROM ONE ORIGIN TO ONE
• DESTINATION WITHIN 90 DAYS
• MOVES TOTALING 200,000 LBS OR MORE
• FOR HHG AND 50,000 LBS OR MORE FOR UB
• CAN BE SOLICITED FOR LESS TONNAGE
• WHEN SPECIAL REQUIREMENTS EXIST
• SHOULD BE REQUESTED IAW I-15 CHAPTER
• VI

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OTO REQUIREMENTS

• OTO RATES ARE REQUIRED WHEN A
• SHIPMENT IS MOVING TO/FROM OR
• BETWEEN A NON-CONTROLLED
• RATE AREA
• OTO REQUESTS SHOULD BE SUBMITTED
• THREE WEEKS PRIOR TO PICKUP DATE
• SHORT FUSE REQUESTS ARE ACCEPTED

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OTO PROCEDURES

• REVIEW CONSIGNMENT GUIDE INSTRUCTIONS
• SUBMIT REQUESTS IAW THE INTERNATIONAL
• RATE SOLICITATION CHAPTER VII
• REQUESTS MAY BE SUBMITTED THROUGH
• TOPS INTERFACE, BY FAX, MESSAGE OR VIA
• EMAIL

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OTO PROCEDURES (CONTINUED)

• SDDC WILL RESPOND BY EMAIL
• OR FAX PROVIDING THE CARRIERS NAME,
• ORIGIN/DESTINATION AGENT, RATE AND
• TENDER NUMBER
• PREPARE AND DISTRIBUTE GOVERNMENT
• BILL OF LADING (GBL)
• PREPARE DD 1252, CUSTOMS DECLARATION
• FORM

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OTO FORMAT

• FROM PPSO
• TO SDDC ALEXANDRIA VA//SDPP-PO//
• SUBJ REQUEST FOR ONE-TIME-ONLY
• PERSONAL PROPERTY SHIPMENT
• MEMBERS NAME, RANK, SSN, MILITARY SERVICE.
• CODE OF SERVICE.
• ORIGIN (INCLUDE CITY, STATE/COUNTRY, GBLOC).

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OTO FORMAT (CONTINUED)

• DESTINATION (INCLUDE CITY, STATE/COUNTRY, GBLOC).
• 5. PICKUP DATE
• 6. REQUIRED DELIVERY DATE.
• ESTIMATED WEIGHT IN NET POUNDS FOR HOUSEHOLD
  GOODS AND GROSS POUNDS FOR UNACCOMPANIED BAGGAGE.
• DATE OTO INFORMATION IS REQUIRED FOR BOOKING
  PURPOSES.

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OTO FORMAT (CONTINUED)

• FOR CODE 5/T SHIPMENTS.
• 10. LIST ROUTING SUSPENDED CARRIERS.
• 11. REMARKS (INCLUDE INFORMATION, I.E.,
• SHIPMENT PACKED AND CRATED, SHIPMENT
• IN NTS, USE OF SPECIFIC AGENT(S) AT
• ORIGIIN OR ANY OTHER UNUSUAL
• CIRCUMSTANCES).

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COMMON ERRORS

• OTO FORMAT NOT FOLLOWED
• REQUESTS OTO IN TOPS AND BY FAX
• POC INFORMATION NOT PROVIDED
• DOES NOT SPECIFY MUST USE AGENT
• WHEN REQUIRED
• DOES NOT ADVISE IF SHIPMENT IS
• PACKED AND CRATED AND/OR IS LOCATED AT A
  SPECIFIC AGENTS WAREHOUSE

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BOAT AND/OR TRAILERS

• FROM PPSO
• TO SDDC ALEXANDRIA VA //SDPP-PO//
• SUBJ REQUEST FOR PERSONAL PROPERTY
• ONE-TIME-ONLY WITH BOAT RATE
• MEMBERS NAME/RANK/SSN.
• CODE OF SERVICE (4).
• ORIGIN PPSO INCLUDING GBLOC AND
• PICKUP POINT OF SHIPMENT IF OTHER
• THAN INSTALLATION. (HHG AND BOAT)

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BOAT AND/OR TRAILERS (CONTINUED)

• DESTINATION CITY, INSTALLATION,
• GBLOC, STATE/COUNTRY.
• PICKUP DATE.
• REQUIRED DELIVERY DATE
• ESTIMATED WEIGHT IN NET POUNDS FOR
• HHG.
• ESTIMATED WEIGHT IN NET POUNDS FOR
• BOAT. BOAT REQUESTS MUST INCLUDE THE
• FOLLOWING

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BOAT AND/OR TRAILERS (CONTINUED)

• BOAT-LENGTH, WIDTH, HEIGHT,
• MOTOR-MAKE, SERIAL NUMBER, WEIGHT,
• WHETHER INBOARD OR OUTBOARD.
• NOTE WHEN BOAT IS MOVING WITH TRAILER,
• COMBINED DIMENSIONS ARE REQUIRED
• DATE BOAT OTO INFORMATION IS
• REQUIRED FOR BOOKING PURPOSES.
• LIST CARRIERS IN NONUSE.
• 11. POINT OF CONTACT/TELEPHONE NUMBER.

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TSP APPROVALS

• OPEN SEASON - 1 FEB 05 31 MAR 05
• HOW TO DO BUSINESS BOOK (HTDBB)
• UPDATED EFFECTIVE 1 DEC 05
• HTDBB INCREASED REQUIREMENT OF
• ANNUAL FINANCIAL DATA TO 150 DAYS
• BROKERS MAY QUALIFY TO PARTICIPATE
• UNDER THE FAMILIES FIRST PROGRAM

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POINTS OF CONTACT

• OTO/VOLUME MOVE PROGRAM - PRIMARY
• - MS. SHANNON WORRELL, [phone],
• DSN 328-3283,
• EMAIL worrells_at_sddc.army.mil
• ALTERNATE
• - MS.ANGELA AGUIRRE, (703)-428-3283,
• DSN 328-3283,
• EMAIL aguirrea_at_sddc.army.mil

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POINTS OF CONTACT (CONTINUED)

• INTERNATIONAL PROGRAM PRIMARY
• MS. GAIL COLLIER, [phone],
• DSN 328-3282,
• E-MAIL collierg_at_sddc.army.mil
• ALTERNATE INTERNATIONAL AND OTO
• PROGRAMS
• - MS. STEPHANIE HILL, [phone],
• DSN 328-3283,
• EMAIL hills_at_sddc.army.mil

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GENERIC EMAIL ADDRESSES

• INTERNATIONAL RATES
• pp-rates-intl_at_sddc.army.mil
• INTERNATIONAL OTO PROGRAM
• pp-rates-oto_at_sddc.army.mil
• TSP QUALIFICATION PROGRAM
• ppqual_at_sddc.army.mil

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GENERIC EMAIL ADDRESSES

• TSP PERFORMANCE SECTION
• ppperf_at_sddc.army.mil
• OPERATIONS BRANCH
• ppops_at_sddc.army.mil