Pharmacy management system

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Pharmacy management system

• Rick Sobol, Pharmacy Project Manager
• Naomi Burgess, Pharmacy Consultant

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Pharmacy management systemOverview
SA Health
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careconnect.sa pharmacy management system

• Background
• Replacement of aging pharmacy systems in SA
  public hospitals
• Single state-based system
• Implementation of Pharmaceutical reforms
• Pharmaceutical Benefits Scheme
• APAC1 guiding principles for continuity of
  medication management

1APAC Australian Pharmaceutical Advisory Council
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Purpose of the system

• Supports the provision of
• Efficient and comprehensive pharmacy services
• Dispensing inpatient, discharge, outpatient
• Ward supplies imprest, drugs of dependence
• Inventory management and stock control
• Financial management patient billing, accounts
  payable

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Purpose of the system Pharmaceutical reforms

• PBS requirements
• collection of medicare and health care card
  details
• Prescriber numbers and details
• medication supply PBS quantities, costs,
  authority numbers
• financial data and claiming processes in line
  with the requirements of Medicare Australia
• APAC requirements
• clinical pharmacists support and documentation
• Admission interview, medication reconciliation
• Patient discharge counselling
• Information for GPs, nursing homes, community
  pharmacies

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Pharmacy management systemHistory
SA Health
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Evaluation and system selection

• Request for Proposal evaluation process
• iSOFT / Health Care Software proposal was
  selected
• iPharmacy pharmacy management system
• successfully implemented in major public
  hospitals in Qld, Vic, NSW
• PharmCare clinical pharmacy solution
• Contract executed in March 2008

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Implementation planning study (IPS)

• Critical first component of the implementation
  was the Implementation Planning Study (the IPS)
• commenced in April 2008
• Review and document business processes
• Gap analysis
• Document system requirements
• State-wide implementation requirements

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Product file build (the foundation)

• For the first time a statewide product file has
  been developed
• Product file contains standardised
• Drug list inc. PBS details
• Clinical decision support eg drug interactions
• Pricing data
• Suppliers
• Other items used in Pharmacy eg labels, syringes
  and other non medicines.
• Centrally maintained

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System build

• Detailed analysis of core pharmacy practices has
  helped define the key system parameters.
• Pharmacists from the RAH, FMC, TQEH and LMH have
  spent months building a standard state based
  system.

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Super user training

• August 2008
• key users from the RAH, FMC, and TQEH were
  trained as Super Users (local system experts).
• Following RAH implementation, further super user
  training will be conducted for all of the other
  hospitals.

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System training for the RAH

• September / October 2008
• over 100 Pharmacy staff were trained in all
  iPharmacy and PharmCare functions.
• Feedback from the sessions was very positive and
  enthusiastic.

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Pharmacy management systemKey system functions
SA Health
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Dispensing
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PBS screen 1
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PBS screen 2
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PharmCare
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The implementation schedule

• The Royal Adelaide Hosp 1 December 2008
• Flinders Medical Centre January 2009
• The Queen Elizabeth Hosp February 2009
• Lyell McEwin Hospital March 2009
• Womens and Childrens April 2009
• Repatriation General Hosp May 2009
• Mt. Gambier Hospital June 2009
• Port Augusta Hospital July 2009
• Whyalla Hospital August 2009
• Port Pirie Hospital September 2009
• Modbury Hospital October 2009