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CISTEOIR
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A Recorder Accurately record all ... Administrator Day to Day cash receipts & Disbursements - A Controller ... warning of impending financial difficulties ... – PowerPoint PPT presentation
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Title: CISTEOIR
1
CISTEOIR
- CUMANN NA mBUNSCOL OFFICER PROGRAMME
2
CLÁR
- Introduction
- Responsibilities
- Duties of an Cisteoir
- Records and Reporting
- Reporting Duties
- Budgeting
- Workshop.
3
1 INTRODUCTION
- Qualities of Cisteoir
- 1. Historical
- - A Recorder Accurately record all financial
transactions - - A Reporter Provide Executive with Financial
Information - 2. Contemporary
- - Administrator Day to Day cash receipts
Disbursements - - A Controller Day to Day Finances
- 3. Forward Looking
- - Budgeting Understand the requirement of
sticking to a budget - - A Planner Future eventualities
- Note Does not have to be an accountant, but
must have the ability to keep accurate records
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2 RESPONSIBILITIES
- An Cisteoir is responsible for
- The safe-keeping of the funds of the Coiste in
conjunction with the - Chairman and Secretary
- Ensuring that the personal property of the Coiste
is protected. - Organization and management of the Coiste
finances - Note The treasurer must not commit the Coiste to
any - expenditure for which prior approval has not been
given.
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3 DUTIES
- Main Duties
- Pay Question the bills for the Coiste in an
efficient manner - Receive, Lodge and Receipt and Funds efficiently
- Present up to date financial statement to each
Coiste Executive - Prepare annual statement for members AGM
- Give the Coiste ample warning of impending
financial difficulties - Advice Coiste on any possible savings and
potential sources of Income
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4RECORDS AND REPORTING
- An Cisteoir should keep the following record
books - - Bank Statements
- - Income Record book
- - Payments Book
- - Invoice Book
- Notebook in which to enter monies received at
matches, - meetings and functions etc.
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4RECORDS AND REPORTING
- Procedures for - Bank Records
- Section 1 of Folder
- The Coiste must hold a bank account
- All Bank statements to be forwarded to an officer
other than cheque signatories - Retain all bank statements and ensure that cheque
numbers correspond to those on the bank statement - To ensure accountability, all financial
transactions in the Coiste should only take place
by cheque and NOT CASH
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4RECORDS AND REPORTING
- Procedures for - Receipts Section 2
of Folder - Use a lodgement book for all lodgements into the
bank account. - Enter transactions in Income and Expenditure Book
in numerical order of Lodgements - Reference Receipt received back to Lodgement
Number - Place any back-up received in numerical order in
folder - Give receipts for cash received and get receipts
for cash paid out.
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4RECORDS AND REPORTING
- Procedures for - Disbursements
Section 3 of folder - Cheques may only be issued for invoices which
have been approved by Coiste - Note Cheques should not be pre-signed
- All Cheques drawn must be signed by the treasurer
and co-signed by the Secretary or Chairman - Cheques must be made payable to a company or a
coiste - Cheques should be entered into the Payments book
- Purchase invoices should be referenced to cheque
and placed on file in numerical order of cheque
which paid the invoice
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4RECORDS AND REPORTING
- Financial Report
- The financial report to all Executive meetings
should include the - following details
- - Income
- - Expenditure
- - Bank Balance(s) with statements reconciled
- - List of accruals prepayments (where
appropriate) - Details of investments bank loans (where
appropriate) - Financial Commitments Debts
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5 REPORTING DUTIES
- Coiste Executive for meetings AGM
- 1 The main duty of the treasurer at the AGM is
to prepare an Annual Financial Statement and
Balance Sheet - 2 Report placed before the AGM for consideration
- 3 Copy of financial statement should be
forwarded to Coiste members prior to AGM - 4 It is recommended that Annual Accounts should
be audited independently. - 5 Financial statement to be approved by the
Executive Committee prior to AGM, and signed by
two of three officers Chairman, Secretary and
Treasurer
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6BUDGETING
- Benefits of Budgeting
- - Encourages future planning
- - Difficulties will most likely occur when least
expected - - Measures performance i.e. Are we overspending
or raising enough cash. - Note
- - Must be realistic
- - Must be approved by Coiste Executive
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6BUDGETING
- Preparing a budget
- - Identify income/trends over previous three
years - - Identify the financial needs of the Coiste
- - Estimate income/expenditure in those areas
during the coming year - - Make provision for expenditure in new areas
- - Initiate fund-raising schemes
- - Set financial targets for the Coiste
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Workshop
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WORKSHOP - EXPENDITURE
- Workshop Questions - Chart Exercise
- 1What are the main expenditure items in our
Coiste? - 2 How can we help contain spending?
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WORKSHOP Coiste AND COUNTY
- Workshop Questions Chart Exercise
- 1 Identify the Importance of the County
Committee and Coistes - working together for mutual financial benefit
- 2 How Can we raise more Income
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Thank you
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